Student Association

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SA Constitution

Amendment proposals.pdf

SA Constitution Final Edition.pdf

Current SA Constitution

Preamble

We, the students of Harding University, in order to provide for closer cooperation with the administration and faculty in promoting the Christian principles on which Harding University was founded and is maintained, and to furnish a systematic plan for participation in the responsibilities of this institution, do hereby establish this Constitution of the Student Association of Harding University.

Article I. Name.

Section 1.  The name of this organization shall be the Student Association of Harding University.

Article II. Membership.

Section 1. Active membership in this association shall be given to all regularly enrolled undergraduate students on the Searcy campus of Harding University.

Article III. Executive Council.

Section 1. The Executive Council shall be composed of the officers of the Student Association, a male and female representative from each of the freshman, sophomore, junior, and senior classes, and the ex officio members.

 

Section 2. The objectives of the Executive Council shall be to perpetuate the goals of the university, acting as liaison between the administration and students, creating and maintaining the spirit and morale of the university through various activities, supply leadership for the student body and acting as a catalyst for social and spiritual growth.

 

Section 3. Ex officio members.

 

  1. Ex officio student members of the Executive Council shall consist of the Chairperson(s) of the Spiritual Life Committee, Student Life Committee, Food Services Committee, Academic Affairs Committee, Technology Committee, Service Committee, Finance Committee and no more than three other regularly enrolled undergraduate students.
  2. Ex officio members of the Executive Council do not have a vote but are expected to attend all regular meetings of the Executive Council unless excused by the President of the Student Association.
  3. Ex officio members shall be nominated by the President of the Student Association and must be approved by two-thirds of the voting members of the Executive Council and the Faculty Advisor.

 

Section 4.  A Faculty Advisor(s), appointed by the President of the University, shall also serve as an ex officio member of the Executive Council.

 

Section 5. It shall be the duty of the Executive Council to provide leadership toward the fulfillment of the goals and purposes of the association as stipulated in this Constitution.

Article IV. Officers.

Section 1. The officers of the Student Association shall be a President, a Vice-President, a Secretary and a Treasurer, who shall hold office for one school year beginning the day after spring graduation.

 

Section 2. President: It shall be the duty of the President to preside over all meetings of the Student Association and to serve as presiding officer of the Executive Council. It shall also be the duty of the President to present a report to the Student Association each semester summarizing Council activities for the past period.

 

Section 3. Vice-President: It shall be the duty of the Vice-President to preside over the meetings of the Association in the absence of the President and to serve as a member and Vice-President of the Executive Council. The Vice-President shall also oversee standing committees as directed by the President of the Executive Council.

 

Section 4. Secretary: The duties of the Secretary shall be as follows;

 

  1. To keep a record of all official proceedings of the Association and the results of the election.
  2. To display in some appropriate place the minutes of each Executive Council meeting for the benefit of the Association members.
  3. To serve as Secretary of the Executive Council.

 

Section 5. Treasurer: The duties of the Treasurer shall be as follows;

 

  1. To keep a record of all finances of the Association and to pay bills approved by the Executive Council, with payment having been approved by the Faculty Advisor of the Association.
  2. To submit to the Association, no later than the third week of each semester, a detailed budget for the current year.
  3. To make a financial report to the Association any time he is requested to do so by the Executive Council.
  4. To serve as Treasurer of the Executive Council.

 

Section 6. Qualifications: The qualifications of the officers to the Executive Council of the Student Association shall be as follows;

 

  1. The President and Vice-President shall have completed 82 semester hours of university work by the end of the semester they are nominated, 30 of which shall have been done at Harding University. They must posses a scholastic level of not less than a 2.5 grade point average and be in good standing with the university’s Student Life Office. The President may not succeed himself.
  2. The Secretary and the Treasurer shall have completed 60 semester hours of university work by the end of the semester they are nominated, including 30 completed at Harding University. They must possess a scholastic level of not less than a 2.5 grade point average and be in good standing with the university’s Student Life Office.

 

Article V. Meetings.

Section 1. There shall be at least one meeting of the Student Association in the Fall and Spring semesters of the school year. The call for meetings must be made publicly at least two days prior to the time of the meeting with the purpose of meeting being stated.

 

  1. Meetings of the Association shall be called by the President of the Association with the agreement of a majority of the Executive Council.
  2. Or, through petition stating the purpose of the meeting, signed by no fewer than 15 per cent of the membership of the Student Association, the Dean of Students being informed of the petition and the purpose of the meeting, before the petition is circulated for signatures.
  3. Not fewer than 150 students shall establish the quorum of the Student Association.
  4. The President of the Association shall preside at all called meetings. The Association Vice President and the Faculty Advisor or Dean of Students must be present.

 

Section 2. The time and number of meetings of the Executive Council shall be left to the discretion of the Executive Council, providing not less than two regular meetings are held per month. Special meetings may be called by the President of the Council. The Faculty Advisor or his representative is to be present at all meetings.

 

  1. A majority of the voting members of the Executive Council shall constitute a quorum.
  2. At the beginning of the fall semester it shall be the duty of the Executive Council to devote a portion of one meeting to the discussion and learning of parliamentary procedure under the guidance of a parliamentarian.

 

Article VI. Election of Officials.

Section 1.

  1. Candidates for SA officer positions must submit an Intent to File to the Dean of Students, appointed by the President of Student of Association by 5 p.m., two weeks before the election. The names of those submitting Intents to File shall be presented to the Chairperson of the Student Life Committee for approval by the committee and the Dean of Students no later than Thursday, two weeks before the election.
  2. At the discretion of the Election Chairperson, a candidate must be nominated by a petition signed by not fewer than 50 students. The petitions must be signed with no student signing more than once for the same office and presented to the Elections Chairperson by 5:00 p.m. Wednesday, once week prior to the election.
  3. Upon approval by the Dean of Students, the names of all candidates shall be announced no later than one week prior to the election.
  4. Electronic ballots on which are listed the names of all candidates for the respective offices shall be made available to all eligible voters on the morning of Election Day.
  5. Regular elections of the officers of the Association shall be held on the first Wednesday of April; if deemed necessary it may be moved one week in either direction by two-thirds vote of the members of the Executive Council.
  6. Voting shall be done by electronic ballot. The Elections Chairperson shall be responsible for overseeing the process on Election Day.
  7. A candidate must receive a majority of the votes cast in order to be elected to a given office. If no candidate receives a majority of the votes cast, a runoff election shall be held within one week of the regular election between the two having the largest number of votes. In the event of ties in any election, a special election shall be arranged by the Election Chairperson.
  8. Office of president becomes vacant…
  9. If the Office of the Vice-President, the Secretary or the Treasurer becomes vacant, such vacancy shall be filled by a special election under the direction of the Elections Chairperson in a fashion he or she deems appropriate, subject to the approval of the Executive Council, and the Dean of Students prior to the announcement of candidacy.
  10. The Election Chairperson will have the final say for all deadlines.

 

Section 2.

 

  1. Candidates for Executive Council Class Representatives of the sophomore, junior, and senior classes must first submit to the Elections Chairperson an Intent to File by 5:00 p.m. Wednesday, two weeks before the election. The names of those submitting Intents to File shall be presented to the Chairperson of the Student Life Committee for approval by the committee and the Dean of Students no later than Thursday, two weeks before the election.
  2. Candidates for Executive Council Representatives of the sophomore, junior, and senior classes must be nominated by a petition signed by not fewer than 50 students from their classes and presented to the Elections Chairperson by 5:00 p.m. Wednesday, one week prior to the election.  (at discretion of advisors)
  3. Upon approval by the Dean of Students, the names of all candidates shall be announced no later than one week prior to the election.
  4. Electronic ballots on which are listed the names of all candidates for the respective offices shall be made available to eligible voters in the freshman, sophomore, and junior classes on the morning of Election Day.
  5. Each class member may vote for one man and one woman representative from his or her respective class.
  6. A candidate must receive a majority of the votes cast in order to be elected representative. If no candidate receives a majority of the votes cast, a runoff election shall be held within one week of the regular election between the two having the largest number of votes. In the event of ties in any election, a special election shall be arranged by the Election Chairperson.
  7. Executive Council representatives for the freshmen class shall be elected at the beginning of the school year, following the procedures as outlined for the representatives of the other classes.
  8. If the office of a representative becomes vacant, such vacancy shall be filled by a special election arranged by the Elections Chairperson in a fashion he or she deems appropriate, subject to the approval of the Executive Council and the Faculty Advisor. The candidates must be approved by the Student Life Committee and the Dean of Students prior to announcing their candidacy.

 

Section 3.

 

  1. Candidates for Representatives of each dormitory must first submit to the Elections Chairperson an Intent to File by 5:00 p.m. Wednesday, two weeks before the election. The names of those submitting Intents to File shall be presented to the Chairperson of the Student Life Committee for approval by the committee and the Dean of Students no later than Thursday, two weeks before the election.
  2. Candidates for Dorm Representatives must be nominated by a petition signed by not fewer than 50 students from their dormitory and presented to the Elections Chairperson by 5:00 p.m. Wednesday, one week prior to the election.  (at discretion of advisors)
  3. Names of candidates shall be announced on the approval by the Dean of Students before the election no later than on week prior to the election.
  4. Ballots containing the names of all candidates shall be made available electronically to the residents of each respective dorm.
  5. Each dorm resident may vote for one person to represent his or her dorm as a voting member of the Executive Council.
  6. It is necessary for a candidate to receive a majority of the votes cast for his position in order to be elected representative. Should no one candidate receive a majority of the votes cast, a runoff election shall be held between the two obtaining the greatest number of votes.
  7. Executive Council Dorm Representatives shall be elected at the beginning of the school year, following the procedures as outlined for the class officer election.
  8. If the office of a representative becomes vacant, such vacancy shall be filled by a special election under the Elections Chairperson in a fashion he or she deems appropriate, subject to the approval of the Executive Council and the Faculty Advisor. The candidates must be approved by the Student Life Committee and the Dean of Students prior to announcing their candidacy.

 

Article VII. Standing Committees. Ex Officio Members.

Section 1. The Executive Council may establish up to twelve standing committees. Committees and their functions are found in the By-laws.

Section 3. Each standing committee Chairperson shall be nominated by the President of the Student Association and must be approved by two-thirds of the voting members of the Executive Council, the Faculty Advisors, and the Dean of Students.

 

Section 4. The duties of these committees are to be explained to the Chairperson and/or the committee members by the President of the Student Association. Files of past activities of these committees are to be made available by the Secretary of the Student Association.

 

  1. The Chairperson of each committee is to maintain a record of its activities and file them with the Secretary of the Student Association.
  2. Each Chairperson or other designated member of the committee is to make regular reports to the Executive Council as requested by the President of the Student Association.

 

Section 5. Other committees may be established for specific purposes and limited periods of time by the President and/or the Executive Council. Chairperson of these ad hoc committees shall be approved by the Faculty Advisor if said Chairperson is not a member or ex officio member of the Executive Council.

Article VIII. Parliamentary Authority.

Section 1. The accepted Parliamentary Authority shall be Robert’s Rules of Order, newly revised.

Article IX. By-Laws.

Section 1. The Executive Council shall maintain a system of By-laws governing election rules and Council procedure not already covered by the Constitution. All By-laws must be approved by the Faculty Advisor and the Dean of Students before they are enacted.

 

Section 2. Any revision to the By-laws must be approved by an affirmative vote of two-thirds of the voting members of the Executive Council and be approved by the Faculty Advisor and the Dean of Students.

 

Article X. Suspension of a member of the Executive Council.

Section 1. If a member of the Executive Council is deemed guilty of actions unbecoming to a Harding student, he may be suspended by the Faculty Advisor or by a two-thirds vote of the members of the Executive Council pending review by the Student Life Committee.

Article XI. Impeachment.

Section 1. The following procedure shall be used in the impeachment of a member of the Executive Council.

 

  1. A member must submit a written complaint to a member of the Executive Committee. The complaint must be based on malfeasance in office, actions unbecoming a student representative, or a serious departure from this constitution.
  2. The highest-ranked officer not involved shall appoint a committee to determine whether there is any validity to the charge. The committee is to use the highest level of Christian discretion possible.
  3. If the complain is valid, the committee will present all pertinent facts at a hearing presided over by the highest-ranked officer not involved at the next regularly scheduled Executive Council meeting.
  4. A vote shall be taken at that meeting, with a two-thirds majority of voting members being necessary to impeach this person.

 

Section 2.  All precautions should be taken throughout this procedure to ensure that the personal reputation and character of the individual involved is not damaged.

 

Section 3. Upon the recommendation of the Student Life Committee, the President of the University must approve any proposed amendment before it is presented to the Association at a special election.

 

Section 4. Proposed amendments, approved by the President of the University, must be published and made available to all students by a method approved by the Executive Council and the Faculty Advisor at least two weeks before the election. They shall then be submitted to the Student Association for approval or disapproval.

 

Section 5.  A two-thirds affirmative vote of the Student Association members in a special election shall be necessary for the adoption of an amendment, provided there is a quorum present at the meeting.

 

Article XII. Ratification.

Section 1.  This charter shall be in full force and effect upon being submitted to the Student Life Committee and receiving their approval as a recommendation to the President of the University, upon receiving the approval of the President of the University and ratification by the student body. A two-thirds majority vote of the entire student body shall be required for final approval.

Article XIII. Filing of Ratified Copy.

Section 1. For this constitution of the Student Association to be valid or for any amendment of By-law to be valid, it must be filed in the office of the Dean of Students. With the filing of this constitution or amendment or by-law, a statement must be filed stating the date and manner of approval of such constitution, amendment or by-law and signed by the officers of the Executive Council and the Faculty Advisor.

 

By-Laws of the Student Association

(August 24, 2009)

 

Section 1. The Standing Committees of the Student Association are:

           

  1.  
    1.  
      1. A.    The Chairperson of each committee is to maintain a record of its activities and file them with the Secretary of the Student Association.
      2. B.    Each Chairperson or other designated member of the committee is to make regular reports to the Executive Council as requested by the President of the Student Association.
      1. Elections Chairperson
        1. The responsibility vested in the Student Association President and the Executive Council for supervising and conducting elections shall be discharged by a cabinet officer, the Student Association’s Election Chairperson, who the President shall nominate and be approved by the Executive Council.
        2. It shall be the responsibility of the Election Chairperson to submit the eligible names to the appropriate Student Life Committee for approval.
        3. It shall be the duty of the Election Chairperson to see that all requirements of the following election rules are met.
        4. The Election Chairperson shall remain non-partisan during campaigns and elections or resign their position when asked by the Executive Council.
      1. Applicability
        1. These rules shall apply only to campus political offices.
        2. Campus political offices include the offices of the representatives and officers of the Student Association and all dorm representatives.
        3. Other elections under supervision of the Executive Council of the Student Association shall be conducted in a manner prescribed by the Executive Council and the Election Chairperson.
      1. Poll Regulations
        1. Voting for these offices shall be done via electronic ballots that are made available to all eligible students on Election Day.
        2. Voting area shall be designated by the Election Chairperson under the oversight of the Executive Council.
        3. On Election Day there shall be no politicking in the voting area.
          1. All signs, posters, etc., shall be removed from the voting area.
          2. No election official shall wear tags or caps or any such article showing support of any candidate.
          3. No election official shall advise or express a preference to any voter.
          4. No undue pressure should be put on any student to cast an electronic ballot for one candidate or the other by accompanying them to a computer to vote.
          5. The polls shall open on Election Day at 12:01 a.m. and shall remain open until 11:59 p.m. unless in the opinion of the Executive Council unusual circumstances necessitate a change.
      1. Voting
      1. Voting shall be by electronic ballot, and each ballot shall be traceable to the student that cast it  in order to keep an accurate record of the voter turnout.
      2. A voter shall be allowed to vote only for those candidates that his  or her eligibility provides for as determined by his or her classification in the Registrar’s office.
      3. After marking his or her ballot to indicate clearly his or her preference, each voter shall submit his or her ballot via an electronic means that has been properly laid out and communicated by the Election Chairperson.
      4. Ballots unclearly marked shall be judged invalid and shall not be counted.
      1. Ballots
      1. The order of listing of candidates on the ballots shall be determined by a drawing such that each candidate will have an equal chance to draw first place.
      2. In the unlikely event that a computer error causes ballots not to be accurately accounted for, a revote shall be instituted to allow for complete fairness.
      1. Vote Counting
      1. Votes shall be tabulated via an electronic means that coincides with the ballot process.
      2. Candidates will not be allowed to see a running tally of the votes cast unless otherwise deemed appropriate by the Elections Chairperson.
      3. The tabulation of votes shall begin as soon after the polls close as is feasible. Results shall be posted as soon as they are determined.
      4. Each candidate may sit in the tabulating room or have one representative there as the votes are being counted.
      5. A candidate or his representative shall be barred from counting votes.
      6. Final judgment on any questionable ballot, unless the election is contested, shall be rendered by this committee of judges, chaired by the Election Chairperson.
      7. No ballot, valid or invalid, shall be disposed of until the period of time for contesting the election shall have been terminated.
      8. A historical record shall be kept and saved of the ballots counted in order to provide documentation in the event of an unforeseen future problem.
      1. Contesting Elections
      1. Any candidate who questions or doubts the returns given by the tabulating committee or who feels that the election was fraudulent shall submit his complaint in writing to the Student Association President within twenty-four hours after the results are posted.
      2. If any candidate contests an election, the Student Association President shall call the Executive Council into special session to resolve the matter.
      3. Ballots shall be impounded under lock in the Student Association Office after they have been counted. If there is contesting, ballots shall be disposed of twenty-four hours after the matter is resolved.
      1. Violations
      1. Any Candidate who violated any of the campaign regulations is subject to discipline by the Faculty Student LifeCommittee upon recommendation by the Student Association Executive Council.
      2. Any student who commits any violation of a rule not covered in previous paragraph (1), votes twice or tampers with the ballot box is subject to discipline by the Faculty Student LifeCommittee.
      1. Campaign Regulations
      1. No advertisements or written material except for regular news coverage in THE BISON of candidate platforms shall be allowed before campaigns begin at 7:00 a.m. on the Monday before the election on Wednesday.
      2. No posters shall be put on the windows or marble at any time.
      3. Campaign materials shall be posted only in and on the Student Center and dormitory premises.  No campaign materials shall be put in the trees, bushes, grass, etc. Neither shall anything be put on the ground or staked to the ground.
      4. Candidates cannot be held responsible for their supporters’ violating a previously stated regulation without their knowledge. If a problem arises, both the party that caused the problem and the candidate should be made aware of the issue by the Election Chairperson.
      1. Miscellaneous
      1. Write-in candidates are acceptable if approved by the Student LifeCommittee prior to circulating a petition.
      2. Upon approval of the Student LifeCommittee write-in candidates are subject to election rules as stated in the election by-laws.
      3. A write-in candidate must submit a petition to the Election Chairperson containing signatures of not less than 10% of the eligible voters for the office they are seeking.
      4. The petition must be submitted to the Election Chairperson by 10:00 a.m. Monday preceding Election Day.
      5. A write-in candidate may not post advertisement or distribute written materials before receiving approval of the Student LifeCommittee.
      6. If a write-in candidate meets the above requirements and receives enough votes to be placed in a run-off election, the write-in candidate’s name shall appear on the ballot of the run-off election.
      7. Any ballot on which is written the name of any person who has not met the above requirements shall not be considered as a ballot cast for the office.
      8. A Presidential candidate who has submitted his petitions by 10:00 p.m. Monday of the week before the elections shall be required to present his platform to the student body in chapel.
        1. Presidential candidates shall be presented in chapel prior to the election
        2. Presentation of all candidates in an election rally shall be given prior to the election.
        3. Withdrawals
          1. Withdrawals shall be made in writing and given to the Election Chairperson before the polls close on Election Day.
          2. Withdrawals terminate a candidate’s eligibility for that particular race.
    2.  

      Section 2.  Auxiliary Committees of the Student Association are:

      ChairpersonChairpersonChairperson

      Section 3. Each standing committee Chairperson shall be nominated by the President of the Student Association and must be approved by two-thirds of the voting members of the Executive Council and the Faculty Advisor.

      Section 4. The duties of these committees are to be explained to the Chairperson and/or the committee members by the President of the Student Association. Files of past activities of these committees are to be made available by the Secretary of the Student Association.

      Section 5.  Other committees may be established for specific purposes and limited periods of time by the President and/or the Executive Council. Chairperson of these ad hoc committees shall be approved by the Faculty Advisor if said Chairperson is not a member or ex officio member of the Executive Council.

      Section 6. Elections By-Laws

      5. Any question not resolved by these by-laws shall be decided on by the Election Chairperson under the supervision of the Executive Council.

  2. A.    Academic Affairs Committee- Works at improving study conditions, encourages academic excellence, and manages various aspects of the academic program.
    B.    Public Relations Committee- Publicizes all programs and functions of the SA
    C.    Elections Committee - Enforces campaign regulations, tabulates votes, provides intents-to-file, petitions, and ballots for elections, and operates the voting booths on Election Days.
    D.    Food Services Committee- Reviews and processes all suggestions and complaints regarding food services and relays this information to the proper personnel.
    E.    Alumni Committee- Works with the Alumni office to serve as a liaison between students and alumni, as well as to assist in the planning and preparation of events called be above stated office.
    F.     Finance Committee- Reviews and assesses all complaints regarding conditions and complaints of the buildings and grounds of the institution and presents these complaints to the appropriate official.
    G.    Special Projects Committee- Their purpose is to organize and facilitate special projects as they arise.
    H.    Spiritual Life Committee- The Committee works to enhance the spiritual atmosphere on campus. Its mission is to involve students in activities that lead to spiritual growth and development and to further their maturity as Christian leaders. A variety of activities and programs are planned.
    I.      Freshman Action Committee – Made up of predominantly freshman students with the purpose of creating events and activities geared towards creating bonds and friendships with those in the same classification.
    J.     Technology Committee – The Committee works to enhance the technological usage and understanding between the Vice-President of IS&T and the student body.
    K.    Student Life Committee – Serves as a direct line of communication between students and the Vice-President of Student Life to communicate needs presented by both parties for best possible outcome.
    L.    Athletic Committee – Purpose is to work with the Athletic Director and coaches of the various sports to help promote school spirit and increase student attendance and participation.

Student Association
501-279-4090
SA@harding.edu

Mrs. Jill Davis, sponsor
501-279-5596
jdavis8@harding.edu

Logan Light sponsor
501-279-4106
ltlight@harding.edu

Dr. Todd Patten, sponsor
501-279-4378
tpatten@harding.edu